Coordination Teams & Responsibilities
General Coordinator (Harbans Lal)
- Send weekly meeting invites to board members.
- Set agenda for the meetings and facilitate discussions.
- Backup for other coordinators.
- Manage website updates and delegate tasks.
- Attend special events and help with planning efforts.
- Assist membership drive and community outreach coordinators.
- Plan travel events.
Event Coordinator (Sunita Garg, Rami Nanda)
- Organize monthly special events (guest speakers, outdoor activities).
- Draft and share the monthly newsletter.
- Send communication regarding events (update event calendar, periodic emails).
- Facilitate events (Zoom setup, introduce speakers, lead outdoor activities).
- Reserve event sites, invite speakers, gather feedback, and conclude events.
Membership Coordinator
(Madhu Mehta, Harbans Lal, Sembu Kanthilal, K.R. Krishnamurty – KRK)
- Lead membership drive.
- Promote member engagement.
- Approve membership and volunteer applications.
- Gather feedback and propose improvements.
- Inform financial coordinator of new members and amounts due.
- Ensure yearly membership dues are paid.
- Collate membership data and share with the core team.
Finance Coordinator (Mahendra Shah, Narendra Shah)
- Track yearly membership dues.
- Create monthly and yearly financial reports for the core team.
- Collect event and travel dues as needed.
- Manage bank account transactions.
- Provide financial data to OVA for consolidation.
Volunteer Coordinator (Harbans Lal)
- Recruit volunteers.
- Assign and manage volunteer tasks.
- Update website with volunteer information.
Outreach Coordinator
(Uma Arya, Sembu Kanthilal, K.R. Krishnamurthy)
- Research and provide information on services as needed.
- Work with volunteers to assist members as needed.
- Recruit external service providers and gather service details.
- Post service information on the website.
- Maintain local and visitor outreach programs.