Privacy Policy

Basic Information Collected

When you visit the ASIO website, we may automatically collect and store the following information:

• Your Internet Protocol (IP) address and domain name
• The type of browser and operating system used
• The date and time of your visit
• The webpages or services you accessed
• The website you visited prior to coming to this site
• Similar technical information sent automatically by your browser

This information helps us improve the content and delivery of our web services. We analyze website logs to enhance the materials and services available on our site. We do not attempt to link website logs with individual visitors, and we do not sell or share this information.

Email and Surveys

If you send an email, participate in a survey, or otherwise contact us through the ASIO website, we may collect:

• Your email address and email contents
• Information voluntarily provided in response to a survey

We use your email to respond appropriately, whether to address your concerns, improve our website, or forward the email to relevant parties. Survey information is used for its designated purpose.

Newsletter and Mailing List

ASIO sends a newsletter and occasional announcements to members and to others who have asked to receive them. We keep only the name and email address needed to send these messages, along with a record of whether you have asked to stop receiving them.

We do not sell, rent, or share our mailing list.

Online Services

ASIO offers online services to improve accessibility, including membership registration, event registration, chartered bus tours, and donations, and intends to offer more over time. When you use one of these services, we collect only the information necessary to conduct it — typically your name, email address, telephone number, mailing address, emergency contact details where an event requires them, the details of your registration or donation, and anything else that particular service requires. Your data will not be used for any other purpose without your permission.

ASIO may work with private vendors to provide online services. These vendors act on behalf of ASIO and will comply with this Privacy Policy.

ASIO Photography & Videography Policy

ASIO may use photographs, images, names, audio, and video recordings of community members and their guests for general communication, website content, social media, promotions, publicity, and advertising.

Because ASIO events occur in public settings, we cannot collect release forms from all attendees. By attending ASIO events, meetings, or programs, you (or your parent/guardian for children under 18) consent to the use of your image and/or voice by ASIO.

Opt-Out Policy

Community members who do not want to be photographed or recorded may opt out by:

• Notifying ASIO-affiliated photographers or videographers during events
• Removing themselves (or their children) from areas where photography or recording is taking place

While ASIO will make reasonable efforts to honor opt-out requests, failure to opt out explicitly may result in inclusion in ASIO materials.

Personal Information and Choice

“Personal information” refers to identifiable data such as names, addresses, phone numbers, and email addresses.

We collect no personal information unless you voluntarily provide it — for example, by sending an email, participating in a survey, registering as a member, registering for an event, making a donation, or using any other service offered on this site. Information you give us is used for the purpose you gave it for, and is kept only as long as ASIO needs it for its records.

If you would like to know what information ASIO holds about you, or would like it corrected or removed, please write to us at info@asiopdx.org.

Cookies

ASIO uses cookies to enhance user experience. Cookies are text files stored on your computer by your web browser. They help distinguish visitors and, if you register or sign in, allow the site to keep track of your session, your registration in progress, and your signed-in status.

You can refuse or delete cookies through your browser settings, though some parts of the site — signing in and completing a registration in particular — will not work without them.

Security

The security and integrity of the ASIO website are critical for providing services and protecting user privacy. ASIO employs authentication, monitoring, encryption, and other security measures to safeguard user data.

Security measures are integrated into the website's design, implementation, and daily operations.

Privacy Disclaimer

The ASIO website contains links to external websites, including those operated by government agencies, nonprofit organizations, and private businesses. When you leave the ASIO website, this Privacy Policy no longer applies. You are subject to the privacy policies of the linked websites.

For additional information, please read the Website Disclaimer.

You may contact ASIO at info@asiopdx.org with questions or concerns regarding this Privacy Policy.